One set of pay terms, not a formula in every cell
Each driver's pay agreement prices every load, so nobody types a rate into a spreadsheet each week. Company drivers, owner-operators and lease operators each have their own terms.
Driver payroll
Trucking payroll software that works out every driver's pay.
Yolda prices each driver's loads with the pay terms you agreed, adds deductions, reimbursements, bonuses and advances, and writes a weekly statement. You pay through your usual process, then record it in Yolda.
How driver payroll is calculated
- 1
Set each driver's pay terms once
Choose a percentage of the load, a rate per mile, or a flat amount per load. A percentage can be of the gross, the linehaul, or the linehaul plus fuel surcharge. Per-mile pay can count loaded miles or all miles. Add TONU and detention pay if you offer them.
- 2
Each delivered load is priced
When a load is delivered, Yolda prices it with the pay terms in force on that day. A team load gives each driver their own miles and pay.
- 3
The rest of the week is added
Deductions such as a truck lease, reimbursements, bonuses and advances go on the same statement. An advance or a deduction can be split into weekly installments. Fuel and tolls are charged to a driver only when the pay agreement says so.
- 4
You review and approve
Pick a driver and Yolda builds the draft statement. Keep or remove each line, then approve it. Approving locks the statement and emails the driver their PDF.
- 5
You pay, then record it
Pay through your usual process: payroll, ACH, check, wire or cash. Then record the method, reference and date in Yolda. Partly paid statements show what is still unpaid.
Driver payroll without the spreadsheet
A change in pay never rewrites a paid week
New pay terms apply from the date you choose. Statements nobody has approved yet are updated. Weeks you already approved or paid keep the numbers you approved.
Drivers can check their own pay
Every statement shows the rate each load paid and the loaded and empty miles behind it. Drivers see it in the Yolda driver app and in the PDF, so fewer calls ask why a check is different.
Statements for truck owners too
Investors who own trucks in your fleet get their own weekly statements, next to the drivers they hire.
Payment instructions, kept safe
Drivers can share how they want to be paid in the app. The numbers are encrypted, and payroll staff see them only after entering a one-time code sent to their own email.
Year-end totals for contractors
At the end of the year, export each contractor's totals as a file for your 1099-NEC forms. Yolda does not file tax forms.
Who it's for
Fleets paying by the percentage or the mile
Every load is priced by the driver's own agreement, so a percentage driver and a per-mile driver are paid right in the same week. See driver pay models compared.
Carriers with owner-operators and lease operators
Truck leases, escrow and advances come off as deductions with a running balance, and truck owners get their own statements. See owner-operator vs. company driver pay.
Office staff who do payroll on Monday
The numbers are ready when you sit down: review each driver's statement, approve it, and pay through your usual process. See driver settlement software.
Yolda does the math. You pay through your usual process.
Yolda is not a payroll service. It does not send or hold money, it does not print checks, and it does not calculate or file payroll taxes. Keep your payroll provider, your bank or your checkbook. Yolda gives them the right number for each driver, every week, and keeps a record of what you paid.
Send driver pay to QuickBooks Online or a spreadsheet
Connect QuickBooks Online and send each finalized statement to it as a journal entry on the accounts you mapped. Or export load earnings, settlements, driver pay and bonuses as a CSV file for any payroll tool. Connections to ADP, Gusto, Paychex and QuickBooks Payroll are planned and not available yet. See what is live on the integrations page.
Payroll, settlements and accounting in one place
This page is about the payroll job: working out what each driver is owed. The weekly statement itself, and what drivers see on it, is covered on our driver settlement software page. Invoices, customer payments and profit by truck are part of trucking accounting software. All of it runs on the same loads, as part of Yolda's TMS software for carriers.
Pricing
Every Yolda plan includes every module, with unlimited users and drivers. Plans are priced by the number of trucks you run, and self-serve plans start with a 30-day free trial with no credit card required to start.
- Small Fleet1–5 trucks$99/month
- Fleet6–20 trucks$249/month
- Pro Fleet21–30 trucks$399/month
- EnterpriseMore than 30 trucksCustom pricing
Guides on driver pay
Questions about trucking payroll
Does Yolda run payroll or pay my drivers?
No. Yolda works out what each driver earned and writes the weekly statement. You pay drivers through your usual payroll, bank or check process, then record the payment in Yolda. Yolda never holds or sends money.
Does Yolda calculate or file payroll taxes?
No. Yolda does not calculate, withhold or file payroll taxes, and it does not make W-2 forms. Your payroll provider or accountant still does that. For contractors, you can export year-end totals for your 1099-NEC forms.
Which pay types can I use?
Percentage of the load (gross, linehaul, or linehaul plus fuel surcharge), per mile (loaded miles or all miles), and a flat amount per load. You can add TONU and detention pay. Hourly and salary pay are not available for new pay terms.
Can I connect ADP, Gusto or Paychex?
Not yet. Those payroll connections are planned. Today you can export load earnings, settlements, driver pay and bonuses as a CSV file, or connect QuickBooks Online.
What happens when I change a driver's pay?
The new terms apply from the date you choose. Loads delivered from that date are priced again, and statements nobody has approved are updated. Approved and paid weeks do not change.
How much does it cost?
Driver pay is part of every Yolda plan. Plans are priced by truck count, starting at $99 a month for 1–5 trucks, with unlimited users and drivers. Self-serve plans start with a 30-day free trial, and no credit card is required to start.