Privacy Policy

1. Introduction

This Privacy Policy explains how YOLDA LLC (“Yolda,” “we,” “us,” or “our”) collects, uses, and protects information when trucking companies and drivers use the Yolda website and mobile applications (the “Services”).

Yolda helps trucking companies use operational data, administer bonus programs, create weekly settlement reports, and record whether the company reports a settlement item paid or unpaid. Yolda does not process driver or settlement payments.

2. Who this policy covers

• Trucking companies and authorized administrators: business, account, operational, driver, bonus-program, settlement, subscription, and audit information.
• Drivers: account and contact information, company association, bonus and settlement records, supporting documents, and optional payment instructions shared with their company.

3. Information we collect

3.1 Information you provide

• Names, email addresses, phone numbers, roles, and account settings
• Company details, addresses, DOT/MC numbers, contacts, and TMS details
• Driver rosters, operational records, bonus rules, review decisions, and notes
• Documents and other artifacts uploaded to a company workspace
• Optional Driver payment instructions, including account-holder name, routing number, account number, bank name, account type, and payment notes
• Fleet subscription billing information provided directly to Stripe

3.2 Information collected automatically

• Device, browser, app version, operating system, and usage diagnostics
• Security, authentication, permission, audit, and access-log events
• Push-notification tokens where notifications are enabled
• Essential cookie data described in our Cookie Policy

3.3 Driver location information (only if a driver turns it on)

Location sharing is off by default and is never enabled by a trucking company, by Yolda, or by installing the app. A driver turns it on themselves in the Yolda driver app, and can turn it off at any time. While it is on, and only while it is on, we collect:

• Latitude and longitude, and the accuracy of that reading
• Direction of travel, speed, and altitude
• Whether the device is moving or stationary
• The device battery level and whether the app was in the foreground or background, so the app can slow down reporting to preserve battery
• The date and time of each position, and the assigned load it relates to

Background collection. Positions continue to be collected while the Yolda driver app is in the background or the phone is locked, because a trip runs for hours while the driver is driving. On Android this runs as a foreground service with a persistent notification, so it is always visible that sharing is active. Section 5 explains why this is necessary and how a driver stops it.

3.4 Information from companies, integrations, and service providers

• Operational and driver data a company supplies or authorizes through a TMS
• Company-reported settlement payment method, reference, note, and status
• Stripe subscription customer, invoice, payment-status, and related identifiers, but not full subscription payment credentials

4. Payment instructions and Stripe

Stripe is used only for trucking-company subscription billing. Stripe is not used for driver or settlement payments.

Driver payment instructions are optional. Yolda stores the sensitive instruction payload encrypted at rest, displays masked metadata by default, and permits reveal only to authorized company payroll users. Reveals are recorded in an audit log. Yolda does not use those instructions to initiate a transfer or debit.

5. Driver location sharing

Why the feature exists. A trucking company has to know where its trucks are to run dispatch: to tell a customer when a load will arrive, to pick the nearest driver for the next load, to find a truck that has stopped unexpectedly, and to confirm a run happened as reported. A driver’s phone is the only thing that knows the position. When a driver turns sharing on, their position appears on their own trucking company’s fleet map alongside the load, truck, and trailer that position relates to.

Why collection continues in the background. A trip runs for hours and the driver is driving, so the app is not on screen. If we only collected a position while the app was open, the company’s map would show every truck frozen wherever its driver last happened to look at their phone, which is worse than useless for dispatch and for safety. Background access is what makes the position current instead of stale.

Consent. Sharing is off until the driver turns it on. We show the driver what will be collected and who will see it before the device permission prompt appears, and we record the fact, time, and version of the notice the driver agreed to. Consent gates collection, not just display: with sharing off, a position sent to our servers is refused and nothing is stored.

Who can see a driver’s position. Only authorized dispatch users at the trucking company that driver currently works with. Not other carriers, not other drivers, and not the public. We do not sell location data, use it for advertising or profiling, share it with data brokers, or use it to build any product other than the company’s own operational view of its own fleet.

How long we keep it. We keep the driver’s latest position for the live map, and the position history for up to 90 days for dispatch and trip reporting, after which it is deleted automatically.

Turning it off deletes the trail. When a driver turns sharing off, collection stops immediately and the position history we already hold for that driver is deleted, not merely hidden. Revoking the permission in the phone’s own settings also stops collection. A driver can turn sharing off at any time, and doing so never affects their pay, their loads, their bonuses, or their access to the app.

Roles. The trucking company decides whether to ask its drivers to share location and what to do with what it sees; it is the employer and the controller of that decision. Yolda provides the mechanism and processes the data on the company’s behalf. Companies are responsible for telling their drivers how they use location and for following the employment, labor, and privacy laws that apply to them.

6. How we use information

• Operate accounts, company workspaces, TMS reporting, and permissions
• Calculate bonus-program results and create structured weekly settlements
• Record review decisions and company-reported paid/unpaid status
• Send settlement, bonus, subscription, security, and support messages
• Operate company subscription billing through Stripe
• Maintain security, prevent abuse, support users, and improve the Services
• Meet legal, tax, audit, and recordkeeping obligations

We do not sell personal information.

7. How we share information

• Within the company relationship: authorized company users can see their Drivers’ records, bonus results, settlements, payment status, and—where permitted—optional payment instructions.
• Driver location: a driver’s shared position is visible only to authorized dispatch users at that driver’s own trucking company. It is never shared with other carriers, other drivers, advertisers, or data brokers, and it is never sold.
• With Stripe: trucking-company subscription billing only.
• With service providers: hosting, communications, monitoring, support, and other vendors working on our behalf.
• For legal or business reasons: to comply with law, protect rights and safety, or complete a merger, acquisition, or financing.

8. Data retention

We retain information while an account is active and as needed to provide the Services. Settlement, audit, subscription, and bonus records may be retained longer for legal, tax, financial-recordkeeping, and dispute needs.

Driver location history is kept for up to 90 days and then deleted automatically. It is deleted sooner, and in full, if the driver turns location sharing off (Section 5).

9. Your privacy rights

Depending on where you live, you may have rights to access, correct, delete, or obtain a copy of personal information and to appeal certain decisions. Contact info@yolda.ai. We may verify your identity and retain records where law requires.

California residents may also have rights under the CCPA/CPRA, including rights to know, access, correct, delete, and receive equal service when exercising privacy rights. Yolda does not sell personal information.

10. Security

We use administrative, technical, and physical safeguards designed to protect information, including role-based access, audit logging, and encryption at rest for optional Driver payment instructions. No system is perfectly secure, and we cannot guarantee absolute security.

11. Children’s privacy

The Services are for business and work-related use by adults and are not directed to anyone under 18.

12. Changes to this policy

We may update this policy. We will post the updated version with a new “Last updated” date and provide additional notice for material changes.

13. Contact us

YOLDA LLC · 2135 City Gate Ln #300, Naperville, IL 60563 · info@yolda.ai · 847-773-7070